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Four- to six-months student exchange program - Grants

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GET FUNDING FOR RECIPROCAL EXCHANGES BETWEEN STUDENTS OUTSIDE OF QUEBEC!

Through this four- to six-month student exchange program outside of Quebec, Éducation internationale and the Ministry of Education of Quebec aim to develop the linguistic skills of Quebec students and enhance the international activities of educational organizations in Quebec.

Grant funded
by the Ministry

STUDENTS IN SECONDARY III, IV AND V

Having completed a minimum of 60 hours of training in the target language.

TOTAL DURATION OF 4 TO 6 MONTHS

2 to 3 months for the Quebec student and vice versa for hosting the partner student.

UP TO $2,000 PER STUDENT.

Corresponding to the cost of transportation.

1 SUPERVISOR

can receive a grant of the same value than students.

Additional Information

Eligibility criteria

You must ensure the eligibility of your project before submitting a grant application under this program. To be eligible, Quebec students* must:

  • Be in Secondary III, IV or V;
  • Have completed a minimum of 60 hours of practice in the target language before participating in the exchange;
  • Have an above-average academic record;
  • Demonstrate a clear interest in achieving the program’s objectives;
  • Be willing to learn the language spoken in the host country;
  • Show openness towards others and their culture;
  • Possess a high level of adaptability and integration skills;
  • Demonstrate maturity and a sense of responsibility;
  • Display a careful use of the languages used;
  • Exhibit exemplary behavior;
  • The parents or legal guardian of the student wishing to participate in the exchange program must consent to their participation;
  • All adults living under the same roof as the participating student must have no criminal record;
  • The exchange must be a minimum of 2 months and a maximum of 3 months for each part of the exchange, totaling a 4 to 6-month exchange;
  • The exchange must be evaluated as safe.
  • Applications can be submitted from April 1st of the current year, and funding can be granted for projects ending before July 31st of the following year.
  • The application must be complete and signed, including annexes, as well as a duly filled application form.

*Under this program, the definition of a Quebec student is the same as that used in the Regulation respecting the definition of a resident of Quebec (RLRQ, c. E-9-1, r 2).

Amount of the grant

The maximum amount that can be granted corresponds to the cost of the transportation fare up to a maximum of $2,000 per person.

One accompanying person per submitted project can also receive equivalent funding.

The total annual amount that can be awarded in grants is $287,415 for all submitted projects (within this allocation, an amount of $175,415 must be allocated to projects carried out in Canada).

Deadline to submit your project

The Program will be implemented through two types of project calls: a continuous annual call and another with a fixed submission deadline. The details are specified below.

Continuous Annual Call for Projects:

Applications are processed as they are received, starting from April 1st. This call for projects closes when the remaining funds are insufficient to finance all submitted projects. The closing date will be published in due course on our website. Confirmation of acceptance or rejection of your application will be provided no later than 6 weeks after the submission date.

Fixed Deadline Call for Projects:

This call for projects begins once the continuous call for projects is closed and ends on the following February 15th. It provides a funding opportunity for all projects that could not be financed under the continuous call for projects. Confirmation of acceptance or rejection of your application will be provided no later than 6 weeks after the submission deadline, which is February 15th.

It is also possible to submit a grant application retroactively, that is, after the project has taken place, provided it is within the same financial year.

You will receive confirmation of receipt and compliance of your application by email within the week following its submission.

Documents to submit your application

Application form.

Download and fill out the form along with the following supporting documents:

Appendix I: List of Quebec students.
Appendix II: Budget outline.
Hel to fill out the PDF form

Upload your application here :

Drop box

After submitting your documents, you should receive a confirmation email within 3 business days.

Grant use report

School management must complete the grant use report (in French only) and submit it to Éducation internationale at the latest 60 days after the completion of the project. Any unused sum will have to be reimbursed (e.g. student withdrawal).

The report must also include the following documents :

  • Appendix I: List of Quebec students.

  • Appendix II: Final budget outline.

  • Proof of purchase for eligible expenses for each participant

  • Any other relevant document (stories, photos, etc.)

Complete all the forms and upload them here:

Drop box

After submitting your documents, you should receive a confirmation email within 3 business days.

Safety

As a security measure, no funding will be granted for projects that take place in a country that is the subject of a level 3 travel advisory issued by the Government of Canada (avoid all non-essential travel).

Support from the ministère de l'Éducation

The student exchanges coordinated by Quebec’s schools, their school service centers (if applicable), with the support of the ministère de l’Éducation target Canadian provinces and certain Länder in Germany.

Documents to submit your application:

We invite you to carefully read the program guides, templates, and forms (French only):

Implementation Guide for Educational Organizations
Guide for Participating Students and Families
Evaluation Form
Home Evaluation Form
Student Interview Form

To submit a student’s application, fill out the following form (French only):

Application Form

Once the form is duly completed and signed, submit it in the drop box. It will then be forwarded to the ministère de l’Éducation:

Drop Box

Submission deadline:

The deadline to submit your application is March 7, 2025 for Canadian provinces and April , 2025 for Germany.

Confirmation of receipt and acceptance of your application:

A confirmation of receipt and compliance of your application will be sent by email within the week following the submission, along with a cooperation agreement template to be concluded.

Pairing proposal:

Subsequently, a pairing proposal will be sent to you directly by the ministère de l’Éducation no later than 6 weeks after the submission deadline, i.e., by April 18, 2025. Your school and your school service center (if applicable) must accept it before forwarding it to the student and their family for their agreement. In some exceptional cases, if the number of applications allows, a new proposal may be made in case of refusal of the first one.

Next steps:

  • Signing the cooperation agreement with the ministère de l’Éducation:

  • A cooperation agreement for the collection and processing of personal information necessary for the implementation of the student exchange program must be concluded with each participating educational institution and school service center (if applicable).

  • Criminal background check:

  • The criminal background check of the participating family’s members must be carried out after the acceptance of the pairing proposal.

  • Home evaluation:

  • Additionally, a home evaluation of the student will be required for exchanges with certain provinces. A form is suggested to conduct this evaluation.

  • Pre-departure training:

  • Pre-departure training must also be provided to participating students. This is organized in collaboration with the ministère de l’Éducation.

  • Confirmation of logistical details:

  • Validation of departure and return dates, organization of flight bookings based on availability and chaperones, and transmission of all necessary documentation to participants.

This program is funded by the ministère de l’Éducation du Québec. Éducation internationale and the Échanges azimut department has been mandated by the Ministry to administer this program.

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Submit your application starting from April 1, 2024. Deadline: February 15, 2025.

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