Four- to six-months student exchange program - Grants

You must ensure the eligibility of your project before submitting a grant application under this program. To be eligible, Quebec students* must:

• Be in Secondary III, IV or V;
• Have completed a minimum of 60 hours of practice in the target language before participating in the exchange;
• Have an above-average academic record;
• Demonstrate a clear interest in achieving the program’s objectives;
• Be willing to learn the language spoken in the host country;
• Show openness towards others and their culture;
• Possess a high level of adaptability and integration skills;
• Demonstrate maturity and a sense of responsibility;
• Display a careful use of the languages used;
• Exhibit exemplary behavior;
• The parents or legal guardian of the student wishing to participate in the exchange program must consent to their participation;
• All adults living under the same roof as the participating student must have no criminal record;
• The exchange must be a minimum of 2 months and a maximum of 3 months for each part of the exchange, totaling a 4 to 6-month exchange;
• The exchange must be evaluated as safe.
• Applications can be submitted from April 1st of the current year, and funding can be granted for projects ending before July 31st of the following year.
• The application must be complete and signed, including annexes, as well as a duly filled application form.

*Under this program, the definition of a Quebec student is the same as that used in the Regulation respecting the definition of a resident of Quebec (RLRQ, c. E-9-1, r 2).

The maximum amount that can be granted corresponds to the cost of the transportation fare up to a maximum of $2,000 per person.

One accompanying person per submitted project can also receive equivalent funding.

The total annual amount that can be awarded in grants is $287,415 for all submitted projects (within this allocation, an amount of $175,415 must be allocated to projects carried out in Canada).

The Program will be implemented through two types of project calls: a continuous annual call and another with a fixed submission deadline. The details are specified below.

Continuous Annual Call for Projects:

Applications are processed as they are received, starting from April 1st. This call for projects closes when the remaining funds are insufficient to finance all submitted projects. The closing date will be published in due course on our website. Confirmation of acceptance or rejection of your application will be provided no later than 6 weeks after the submission date.

Fixed Deadline Call for Projects:

This call for projects begins once the continuous call for projects is closed and ends on the following February 15th. It provides a funding opportunity for all projects that could not be financed under the continuous call for projects. Confirmation of acceptance or rejection of your application will be provided no later than 6 weeks after the submission deadline, which is February 15th.

It is also possible to submit a grant application retroactively, that is, after the project has taken place, provided it is within the same financial year.

You will receive confirmation of receipt and compliance of your application by email within the week following its submission.

Download and fill out the form along with the following supporting documents:

Upload your application here :

After submitting your documents, you should receive a confirmation email within 3 business days.

School management must complete the grant use report (in French only) and submit it to Éducation internationale at the latest 60 days after the completion of the project. Any unused sum will have to be reimbursed (e.g. student withdrawal).

The report must also include the following documents :

• Appendix I: List of Quebec students.

• Appendix II: Final budget outline.

• Proof of purchase for eligible expenses for each participant

• Any other relevant document (stories, photos, etc.)

Complete all the forms and upload them here:

After submitting your documents, you should receive a confirmation email within 3 business days.

As a security measure, no funding will be granted for projects that take place in a country that is the subject of a level 3 travel advisory issued by the Government of Canada (avoid all non-essential travel).

The student exchanges coordinated by Quebec’s schools, their school service centers (if applicable), with the support of the ministère de l’Éducation target Canadian provinces and certain Länder in Germany.

Documents to submit your application:

We invite you to carefully read the program guides, templates, and forms (French only):

To submit a student’s application, fill out the following form (French only):

Once the form is duly completed and signed, submit it in the drop box. It will then be forwarded to the ministère de l’Éducation:

Submission deadline:

The deadline to submit your application is March 7, 2025 for Canadian provinces and April , 2025 for Germany.

Confirmation of receipt and acceptance of your application:

A confirmation of receipt and compliance of your application will be sent by email within the week following the submission, along with a cooperation agreement template to be concluded.

Pairing proposal:

Subsequently, a pairing proposal will be sent to you directly by the ministère de l’Éducation no later than 6 weeks after the submission deadline, i.e., by April 18, 2025. Your school and your school service center (if applicable) must accept it before forwarding it to the student and their family for their agreement. In some exceptional cases, if the number of applications allows, a new proposal may be made in case of refusal of the first one.

Next steps:

• Signing the cooperation agreement with the ministère de l’Éducation:

A cooperation agreement for the collection and processing of personal information necessary for the implementation of the student exchange program must be concluded with each participating educational institution and school service center (if applicable).

• Criminal background check:

The criminal background check of the participating family’s members must be carried out after the acceptance of the pairing proposal.

• Home evaluation:

Additionally, a home evaluation of the student will be required for exchanges with certain provinces. A form is suggested to conduct this evaluation.

• Pre-departure training:

Pre-departure training must also be provided to participating students. This is organized in collaboration with the ministère de l’Éducation.

• Confirmation of logistical details:

Validation of departure and return dates, organization of flight bookings based on availability and chaperones, and transmission of all necessary documentation to participants.